The Executive Committee has approved a revision to the corporate rules regarding the conduct of elections. Beginning with this year’s election, all voting will be conducted electronically. All members will receive their ballots via email, however those residing within the United States who prefer to vote using a paper ballot may opt out of electronic voting by submitting a written request no later than August 1.
The Association has utilized electronic voting on a limited basis during the past two election cycles with no reported issues. The voting platform is highly secure and significantly more cost-effective than traditional mail-in ballots.
Corporate Rule 29.05 – The Association shall make every effort to compile a database of email addresses for all members, including specific and directed efforts prior to August 1 of each year. Those efforts shall include descriptions of current rules and opportunities concerning electronic voting.
- Voting within the United States. Each year, the Election Committee shall send an email to all Association members who have current email addresses on file with the Association. Those members shall be notified that their votes in the upcoming election will be conducted electronically, unless they indicate their preference to vote by paper mailing. The election will proceed with electronic ballots for all members except those who have expressed a preference to vote by paper.
- Voting by Members Outside the United States. Voting on the part of members residing outside the territorial United States, including members residing in territories, shall be conducted electronically, and paper balloting shall not be allowed. As with other members, every effort shall be made to collect and retain valid and current email addresses for international members, and to explain and facilitate the electronic voting process.
Read the full corporate rules here: https://twhbea.com/governance/corporate-rules/
